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  Incorrect Multi-Grade Class Selection
Posted by: SarelK - 10-30-2017, 09:37 AM - Forum: Free State : Errors, Omissions & Submissions Utility - No Replies

If you receive "Incorrect Multigrade Class Selection" as an error on your Data Omissions & Errors in SA-SAMS report, ensure that the following is done:

  1. On 1.1 School Details in SA-SAMS, ensure that the yes/no option has been set correctly as 1 or 2 under the Survey Details tab, under the Number of Classes section.

  2. Ensure that you have entered the correct number of multi-grade classes.

While you are at it, also ensure that there are:
  • no learners with subjects not linked to their current grade, under 12.1.18 View/Print Learner Subject Allocation, list of learners with subjects not linked to grade.
    (this might happen if you enroll a learner in a grade, assign subjects, later find that the learner was admitted in the wrong grade and merely rectify the grade and class)

  • there are no deviations on 3.15 Subject Registration Summary, unless you accommodate learners with various Languages of Learning and Teaching in single classes.
    (this information is useful to determine the LOLT and total number of learners per grade for NSC Exam Papers, Common Quarterly Test Papers, text book purchases, etc.)

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Exclamation Version 3.4.1 Available
Posted by: SarelK - 10-30-2017, 08:58 AM - Forum: Free State : Errors, Omissions & Submissions Utility - No Replies

Kindly note that an update to the Free State Errors, Omissions & Submissions Tool was released.

Release Date: 2017/10/20
File Size: 31.70 MB
Download the Update from here.
Download the weekly Online LURITS Data Submission Guide here.

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Bug Gr. 7 : Term 3 : Technology Weighting : PAT2
Posted by: SarelK - 10-19-2017, 03:04 PM - Forum: 12. Curriculum Related Data - No Replies

This post is made with acknowledgement to TI Lebone at the Free State Department of Education EMIS Section, as well as the EMIS Section itself.

If you have already noticed that the PAT2 Term Weight % has been incorrectly set to 0 and rectified it, no action is required on your part.  If not, please follow the instructions below:
Important: DO NOT use the Auto Calculate function for Validation of any other Subject, unless instructed to do so by an EMIS Official or your SA-SAMS Trainer.

Problem: Grade 7 Technology Marks are calculated incorrectly, i.e. doesn't include PAT2 in the Term Mark calculation.

Impact on calculation of Marks:

  • Grade 7, Term 3 Progress Reports
  • Year-to-date Results per Subject and Grade (12.9.13 & 12.9.14)
  • Promotion Schedules for Terms 3 and 4.

Specifics:
Grade: 7
Subject: Technology
Task: 4: PAT2 (PAT) - Formal

Prerequisites:
User with access to perform SBA Setup, Maintain SBA Results and Promotion Decisions + Report Comments.

Procedure:
  1. Access 12.3.11 School Based Programme of Assessment
  2. Select Grade 7 and Technology at the top
  3. Click Weights / Validation
  4. Click Yes, when prompted
  5. Click Auto Calculate
  6. Click Yes, when prompted
  7. Click Save / Validate
  8. Click Yes, when prompted
  9. Click Done to return to the previous menu (12.3 Maintain School Based Assessment)

  10. If you have Marks Capturing Security enabled, remove the Principal and HOD Verification first.  If Marks Capturing Security is Disabled, continue from the next paragraph:
  11. 12.3.12 Maintain Learner SBA Results
  12. 12.3.12.13 SBA Results - Principal Verification - Grade 7, Technology, All Classes, Term 3, Remove Principal Verification, Done
  13. 12.3.12.12 SBA Results - HOD Verification - Grade 7, Technology, All Classes, Term 3, Remove HOD Verification, Done

  14. 12.3.12.11 SBA Results - Capture
  15. Select Grade: Grade 7
  16. Select Subject: Technology
  17. Select Class: All
  18. Select Term: Term 3
  19. Click Go
  20. Click Save
  21. Click Yes when prompted
  22. Click OK
  23. Click Done

    If Marks Capturing Security is Enabled, remember to do the HOD and Principal Verification again.

  24. Click << Maintain School Based Assessment Menu
  25. Click << Curriculum Module Menu
  26. Click 12.7 Maintain/Print Learner Progress Reports
  27. Click 12.7.16 Maintain Learner Report Cycle Result
  28. Click 12.7.16.3 Maintain Results per Subject

  29. Select Grade: Grade 7
  30. Select Subject: Technology
  31. Select Class: All
  32. Select Report Cycle: Term 3
  33. Click Go
  34. Deviations between Calculated and Saved Marks will be indicated as light red in colour (Report <> Calculation), thus Report not equal to Calculation.
  35. Click Save
  36. Click OK
  37. Click Done
  38. Click << Maintain/Print Learner Progress Reports Menu

  39. Click 12.7.18 Maintain Learner Promotion Decisions + Learner General Report Comments.
  40. Select Grade: Grade 7
  41. Select Class: All
  42. Select Cycle: Term 3
  43. Click Go
  44. Change Promotion Codes under Select Code column, only applicable if indicated in red under Code*.
  45. Click Save
  46. If SA-SAMS reports "There is nothing to save", no learners have been affected Promotion-wise. Click OK.
  47. Click Done

You may now proceed to check if the calculations are correct.

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  Curriculum Report
Posted by: Tirisano Mmogo Primary - 09-28-2017, 03:26 PM - Forum: 12. Curriculum Related Data - Replies (1)

1. Valistractor gives this error:An error occurred exporting SA SAMS data.

Error executing query for Learner Promotion.
Record is deleted
2. SASAMS gives this error: 2147467259
Location: Learner prom and codes modules
Procedure: AvS Learner prom routine
 We need advice on the above situation urgently if possibly.

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  Error reporting
Posted by: Tirisano Mmogo Primary - 09-28-2017, 03:21 PM - Forum: National : Valistractor - Replies (1)

1. Valistractor gives this error:An error occurred exporting SA SAMS data.

Error executing query for Learner Promotion.
Record is deleted
2. SASAMS gives this error: 2147467259
Location: Learner prom and codes modules
Procedure: AvS Learner prom routine
 We need advice on the above situation urgently if possibly.

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  RE :Learner Promotion Decisions
Posted by: Anashree - 09-28-2017, 12:36 PM - Forum: 12. Curriculum Related Data - Replies (1)

Good Day

RE :Learner Promotion Decisions


I need to make a change to the promotion decision that was generated automatically from P to NP

On  12.7.18   I made the change manually and selected a comment and clicked save. 
However the NP remains in red. Although I clicked save many times the save tab remains in yellow. 

When I print a schedule from 12.9.12.  the promotion decision is RT. 

Please help.

Many Thanks
Anashree

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  Disabilities : Correct Spelling : Dyscalculia
Posted by: user@name - 09-13-2017, 09:00 AM - Forum: 3. Learner and Parent Information - Replies (1)

Please update for your next patch.

Table : Disabilities
id 19
Dyscalculia is incorrectly spelled as Dyscalcula.

https://en.wikipedia.org/wiki/Dyscalculia

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  Member Type
Posted by: user@name - 09-08-2017, 10:38 AM - Forum: 5. Governance Information - Replies (3)

Principal (ECD)
On the Educator Profile, under the Acting and Actual Position.

Principal (ECD) isn't available for an SGB or SSC Member Type.
Please escalate accordingly.

We'll wait for the next patch to get this right.

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Information SA-SAMS Patch 17.2.0 Released: 23 August 2017
Posted by: SarelK - 09-07-2017, 01:35 PM - Forum: Announcement of Patches/Updates - No Replies

SA-SAMS Patch 17.2.0
Released: 23 August 2017 (12:42)
Size: 16.5 MB

Unfortunately, at the time of writing, no Official Release Notes were available for this patch.

Among others, this patch contains the following changes
:

  1. Unwanted, duplicate LTSM Items can now be archived.
  2. Gr. 10-11 Electrical Technology (Specialisation) SBA weights have been changed.
  3. Gr. 10-12 HL and FAL Oral marks were separated from SBA.
  4. Gr. 12 Term 4: -1 value can now be used for End-of-Year Exam marks for all Grade 12 Subjects.
  5. Compulsory reasons for Learner Absence.
  6. ECD Princinpal personnel position has been added.
  7. Field to record SACE points has been added.
Additional Notes:
  • Remember to make regular Backups of your SA-SAMS and School Library Module databases.
  • Some Provincial EMIS Sections wish to approve a new patch first, before their users install it. Please confirm with them first, if in doubt.
Click here to download this Patch (from sa-sams.co.za)
Official Release Notes will be made available as soon as it becomes available.

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  Nomonde Mabona
Posted by: Nomonde Mabona - 09-07-2017, 12:48 PM - Forum: Introduce Yourself - Replies (1)

Colleagues

My name is Nomonde Mabona, Admin. Clerk from Tholeni Primary School.  I am hoping to learn a lot from this forum and contribute possibly. Heart

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