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  Staff Members
Posted by: [email protected] - 02-13-2017, 09:57 AM - Forum: 17. LURITS Approval Module - Replies (5)

Regarding Staff Members

The following list is available in SA-SAMS for the Staff Member Personnel Category on the profile screen, preceded by the Official LURITS Code which exist in the 2016 LURITS Codes Master List.

Admin Staff
After School Care
Extra-Curricular Administrator
Extra-Curricular Coach
Food Nutrition Staff
Hostel Staff
Occupational Therapist
Professional Non-Teaching Staff
Speech Therapist
Sport Administrator
Sport Coach
Support Staff
Teacher Assistant
The official LURITS Documentation provides the following list.
8  Admin Staff 
9  Food Nutrition Staff 
A  Hostel Staff 
B  Practitioner 
C  Professional Non-teaching Staff 
D  Support Staff 
Are the official codes available for the other Categories, currently without official LURITS codes, which Staff Members can be set to? What are the implication regarding this and 3rd Party LASS Members?

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Lightbulb Why SA-SAMS Databases are Security Protected
Posted by: SarelK - 02-11-2017, 10:17 PM - Forum: General Discussion - Replies (4)

I have been receiving numerous inquiries from users (some well familiar with the inner working of Microsoft Access) as to why the Database is protected at multiple layers:

I thought it good to provide the reasons for this, to put things in perspective (this is not necessarily an exhaustive list of why this is done):

1. Security Reasons and Concerns:
1.1 To prevent confidential Learner, Parent and Staff data leaked/disclosed to unknown/unreliable sources, possibly with malicious intent.

1.2 To prevent just anybody accessing and modifying your School data.  It is perfectly understandable that some clued-up learners, especially at High School level, can do serious damage to your data, modify assessment results, absenteeism data, etc.

2. Prevention of tampering with Financial Data:
2.1 To comply with Legislation and Directives from DBE and National Treasury.
2.2 To prevent fraud, as well as the public disclosure of outstanding School Fees and Bus Fees tied to Parents/Guardians, as well as your School Budget and Expenditure data.

3. To ensure consistency of all School Databases:
3.1 We don't need people fiddling with table fields, data and layout, possibly hiding or even erasing important fields and data, or adding their own.

3.2 Some tables contain data that are dependent on data in other tables. Improper application can cause a mess that the EMIS Directorate, Provincial EMIS Section and other Support Staff will have to spend hours on fixing afterwards, which will waste valuable time, and will certainly frustrate you, as well as us.

3.3 To ensure that Patches/updates to your database are effected without a hitch.

3.4 To ensure ease of administration, should something need fixing.

I trust that this will clarify things. Please feel free to comment.

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  Submissions of Marks
Posted by: [email protected] - 02-08-2017, 08:35 AM - Forum: 12. Curriculum Related Data - Replies (5)

Good day

As we understand - the Dept of Education wants to gather SA-SAMS compatible data in their database format on a very regular basis.

As I understand it is as well, the Criterions(Tasks) and Activities which come pre-setup in SA-SAMS each have an Official ID - almost similar to a LURITS Subject Code.

Will the provinces be collecting the Learner vs. Task & Learner vs. Activity Raw marks as well of these mentioned above?

If so, what happens with the schools which create their own Subjects and Tasks, or add additional Tasks and Activities to the official subjects? Surely the weighting values will become different and if only the official SA-SAMS Tasks & Activities are incorporated into a warehouse for analytics, some data might become skewed?
ie: the Learner's Report Card and Promotions will be different to that which get incorporated into the warehouse (a learner might promote at their school, but if the additional tasks and activities are not incorporated into the warehouse, they might not promote if only the official tasks & activities are considered for calculations).

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Posted by: APAXADMIN - 02-07-2017, 10:01 AM - Forum: 3. Learner and Parent Information - Replies (9)

Good Day,

We are migrating from another system (Vortex) to SA SAMS. Is there a way to import the Learner Master data from Excel into SA SAMS.

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  2017 Annual Survey
Posted by: [email protected] - 02-06-2017, 09:21 AM - Forum: General Support - Replies (5)

Good day

Does anybody know where the utility/help documents are for the Annual Survey due later this year - would enjoy getting a head start on this.
I've been able to run the EMISSurveys.exe which comes with SA-SAMS 16.3.1 however it only allows for 2015 or earlier surveys?

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Rainbow Database Upgrade Error?
Posted by: Mandini - 02-02-2017, 08:25 AM - Forum: Installation, Upgrade, & Configuration Support - Replies (1)

Greetings all. Smile

I have a database file that, when opened, successfully upgrades to version 6.2.0 and then to 6.2.1. When it tries to update it to 6.3.0 it gives the following error:


Please assist if possible. Thanks in advance.

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  Export Data to Excel (any data) error Security and Database Functions
Posted by: Gerald - 01-31-2017, 03:12 PM - Forum: 7. Export Data - Replies (4)


I am getting the following error when trying to export (any) data from SASams under Security and Database Functions -> Export Data Fields to MS Excel:


Error Description: Subscript out of range
Location: frmDataExport
Procedure: Export Data

Any suggestions?

Windows 7, 8.1 and 10

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  Snap Survey
Posted by: HexagonHighSchool - 01-29-2017, 06:25 PM - Forum: 7. Export Data - Replies (1)

Any assistance in terms of the snap survey.  I am not able to export the Emis Survey.  I Have downloaded the DepartmentEmis attachment but it does not allow me to access current (2017) data.


Malcolml Lentoor

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  Introduction : HexagonHighSchool
Posted by: HexagonHighSchool - 01-29-2017, 06:21 PM - Forum: Introduce Yourself - Replies (1)

Satisfied SASAMS user and extremely grateful to the SASAMS team.

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  SA SAMS Transfer
Posted by: CECSchool - 01-25-2017, 08:15 AM - Forum: General Discussion - Replies (5)


How do I transfer SA SAMS program already filled in with Learners, etc., to another computer? I spent last night uploading learner info etc., and now need to transfer this info to the office computer. We are not on a network. Also, is it possible to export the data to Excel? Any help will be appreciated. Thanks!

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