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Forum: Introduce Yourself
Last Post: SarelK
03-20-2018, 03:31 PM
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Resaving of Marks / Secti...
Forum: 12. Curriculum Related Data
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03-19-2018, 03:14 PM
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Forum: 12. Curriculum Related Data
Last Post: SarelK
03-19-2018, 12:02 PM
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SA-SAMS Lock Error Messag...
Forum: News and Announcement on Patches/Updates
Last Post: SarelK
03-13-2018, 09:18 PM
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Forum: Polls
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Arrangements Applicable t...
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NSC Registrations
Forum: 3. Learner and Parent Information
Last Post: SarelK
03-11-2018, 06:15 PM
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Problems placing a school...
Forum: 1. General School Information
Last Post: SarelK
03-11-2018, 04:55 PM
» Replies: 4
» Views: 1,426

  Exporting and Importing Marksheets to/from MS Excel
Posted by: agentkoos - 06-20-2016, 03:18 PM - Forum: General Support - Replies (7)

I've heard that some schools export the marksheets to excel and then import when once completed.  I cannot for the life of me figure out how to do this.  Somebody said I need to go to 1.16 but my 1.16 is greyed out.  I also believe I should be able to add the school logo to SAMS somewhere in 1.16 but am unable for the same reason.  I have level 8 admin access so any ideas??   Huh

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Information SA-SAMS Patch 16.0.1 Released: 27 May 2016
Posted by: SarelK - 06-03-2016, 10:58 AM - Forum: News and Announcement on Patches/Updates - No Replies

SA-SAMS Patch 16.0.1
Updated: 27 May 2016
Size: 15.5 MB

This patch contains the following Curriculum Changes

  • Economic and Management Sciences: GR 7 Mid-Year Exam Marks Totals Changed
  • Life Sciences Gr 12 Preparatory Exam fixed to 50% SBA
  • Gr 9 HL & FAL. P4 Literature added
  • Gr 7 - 9 HL & FAL Combine Orals for Examination
Download this patch here

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Posted by: Mokhudu - 06-02-2016, 08:52 PM - Forum: Introduce Yourself - Replies (1)

Smile My name is Mokhudu, teacher at Ngwanamago primary school
I m so pleased to be added to the forum. Hoping to make a difference in my school, circuit, district and province.

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.docx   self portrait.docx (Size: 14.79 KB / Downloads: 8)
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  Resolved: 3.17 : Printing Exam Registration Details duplication
Posted by: agentkoos - 05-25-2016, 01:48 PM - Forum: Bug Reports - Replies (24)

When printing the exam registration details in 3.17 the subjects and Postal adresses are repeated 4 times for each pupil.

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  Final Schedules
Posted by: Ashraf - 05-21-2016, 08:15 PM - Forum: Feature Requests - Replies (6)

In the Western Cape all the various types of School Admin software have the capability of printing a Final Schedule with the previous three quarters marks on it as well as the Final Mark.

When will this facility be possible in SA-SAMS? I have requested this already via CvdW, a few years ago, I'm sure if more schools latch onto SA-SAMS in the WC, this will be necessary to fulfil the requirements of WCED.

Currently I have to export all the marks to Excel, and create a schedule with the four quarters marks that WCED expects us to have, this is a tedious process.


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  Photos of Learners and Educators
Posted by: Ashraf - 05-21-2016, 08:01 PM - Forum: 1. General School Information - Replies (5)

Hello, was recently informed by one of of our teachers at my school that the Learner Photos is not accessible (or cannot be added) since I updated SA-SAMS to version 16.0.0. Anyone else have this issue.

We haven't changed the Share to the photos (learner and teachers) is shared properly, will have to double check Monday.


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Posted by: Abbey - 05-20-2016, 12:10 AM - Forum: Introduce Yourself - Replies (3)

Hi Everybody,

My name is Abbey. 

I provide I.T services to schools and related institutions, and this I've been doing for the past Ten years till date.

I operate mainly at Limpopo province presently. And I also offer computer related services to school beyond Limpopo boarders.

I took interest in SASAMS upon its inception; hence my colleague and I came up with the idea of Networking SASAMS over Wired or Wifi for schools; to widen and also accelerate the processes and functions for which the software is designed. 
This, of course, makes it possible for multiple users of SASAMS to login into the software all at once on different PCs or Laptops and execute their activities with is then saved to the dedicated server. The good news is that it is a real time online process.

In the same vein, we will like to assist all schools that are interested likewise to Network their SASAMS programme (or an existing SASAMS network with technical issues) for a more effective, efficient and time saving school admin operations.   

Have a pleasant day guys

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  Learners at risk
Posted by: HLASE - 05-09-2016, 04:11 PM - Forum: Feature Requests - Replies (6)

Yes, You captured me well, since the department request schools to submit those learners that are in danger of failing as required in the assessment guidelines 6 and 9 of 2015 and circular E35 of 2015 all from DBE. While I am suggesting that some requests may be province based and not required by other provinces. The way forward would be that when you log / select your database as Gauteng then you have most request that would be Gauteng relevant although they may be administratively relevant to all.

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Posted by: Rudi_Da_Teacher - 05-06-2016, 07:15 PM - Forum: Introduce Yourself - Replies (3)


I am Motimele Rudolph Mosehlane. An educator at Umqhele Comprehensive school in Ivory Park, under District 9(Johannesburg East).

As a young digital native educator  Wink , i use technology and Microsoft office (especially powerpoint and excel) to prepare my lessons, record data, make analysis, and many more things to try and minimize the paper-based recording and analysis of data. 

The use of technology helps me to minimize the workload(administrative part of teacher's duties). 

My reason for joining this forum is to learn more about how SA-SAMS works Idea . Most importantly, i would like to know if it is possible or permissible  for educators to have their own SA-SAMS application on their personal computers. Undecided  My reason for asking this question is that i am concerned that my format of recording data using excel might not totally correlate with SA-SAMS. This would be a futile exercise for me because whenever i submit marks at school admin, i'll have to use different format or "mark conversions". I was thinking to myself that having "SA-SAMS templates for teachers"would help us as teachers and reduce the load of recording marks and converting them to the required maximum marks by SA-SAMS. Instead of doing many activities of recording and converting them manually, we could use the teachers template to just record marks and let the app do the conversions for us. Same as excel does for me currently, problem is that i personalized excel for my own use and needs. If my ways do not correlate with SA-SAMS, what i currently do seem like a waste of my time.

I am sorry for my long introductory message. I hope my questions will be answered or my confusions be cleared. 

I look forward to contributing to the forum in any way possible, even though i am inexperienced.

Thank you.

**I attached an example(screen capture) of how i currently record my data on excel for personal use. please note that this is just an example for my own record sheet. it does not reflect that of my school or any other organisation**

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  Compacting the School Database
Posted by: SarelK - 05-04-2016, 12:20 AM - Forum: FAQ & Tutorials - No Replies

1. Background:

1.1 Depending on your utilization of SA-SAMS, your database can (and most probably will) become bloated at some stage.  In turn, this will lead to a notable reduction in performance experienced by users from within SAMS.  One such example would be directly after capturing learner marks.

1.2 Databases become bloated because, simply put, space is made available in the database to write data, or records.  This space is not always recovered efficiently after the writing process was concluded, leading to unnecessary space being taken up in the database.

1.3 It is therefore a good practice to compact your database often (although it may be considered overkill, I prefer to do it once at least every two days).  If you're on a peer-to-peer network (without a designated file server and a normal PC acting as your server) or on the local computer that you're using every day, you can compact the database every time, prior to logging in to SAMS.  It can only do well; not any harm.

1.4 Depending on whether you have access to the server (or computer where the database is stored), this can be done with relative ease.

1.5 You may choose to move the database to a local computer on the network to do the compact from there and return it after you're done, if you do not have access to the file server.

1.5.1 Always do this in collaboration with, or with the knowledge of, your SA-SAMS Administrator.
1.5.2 Always have your users know that they should cease work and close SAMS prior to doing this.
1.5.3 Never work on separate copies of the database.  You will lose the work in one of the two, meaning that you'll need to redo it in SAMS.
1.5.4 It is always a good idea to make sure you have a backup copy on hand, in case something goes wrong.

1.6 Regularly compacting your database goes a long way towards preventing database corruption.  However, Database Corruption and Recovering from it, is another topic, for later.

2. Procedure to Compact your Database:

2.1 Ensure all users are logged out of SAMS and that they know you are going to perform maintenance on the database.  Make use of your School Intercom System or the School's WhatsApp Group to notify your users.

2.2 Open SAMS, but do not log in.

2.3 Under Select Database Location you will see Option A: Databases on this Computer.  If no databases are listed, the database is not stored on your machine.  Refer to paragraphs 1.4 and 1.5, above.

2.4 Ensure that Copy Database before Opening is selected (ticked).

2.5 Click once on your school's database (do not double-click, as it will prompt you to log in).

2.6 Click the Compact Selected Database button.

2.7 A pop-up window will appear, stating that your database has been compacted from X kb (kilobytes) to Y kb.

2.8 If X and Y are the exact same size, you don't need to compact the database.  Click the No button to revert to your previous database.

2.9 If X and Y are different sizes, click the Yes button to use the compacted database.  Click the OK button on the confirmation window.

2.10 NB: If you moved the database from the server machine to another workstation (PC or Laptop), move it back to the server.  Ensure that you put it on the same network drive and folder (if applicable) where you found it, or your users will have difficulty navigating to the new location.

2.11 Inform your users that they can use SAMS again.

3. Troubleshooting:

3.1 Depending on your computer/server's specifications, if the ... Please Wait ... Compacting Database ... pop-up displays for longer than two to five minutes, your database's integrity may be suspect or you may have a corrupted database.  It would be best to involve your SA-SAMS Trainer or EMIS Section at this stage.

Please post your questions, comments and suggestions regarding Compacting the School Database in this thread.

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